to ALL World Archery MEMBER ASSOCIATIONS

INVITATION

Dear Member Associates,

On behalf of the Organizing Committee of the Bulgarian Archery Federation, I’m pleased to invite you and welcome your Federation to participate to the 2022 European Club Team Cup, which is to be held on 17 – 18 September 2022, in Ruse (Bulgaria).

The competition is open to female and male club teams and it is reserved only to the Recurve Division.

The competition will be organized according European Club Team Cup rules published on WAE web site.

We are happy to welcome national teams from all continents.

You will certainly be able to sense the Bulgarian hospitality. We also hope that you and your team will enjoy your stay in Ruse and will enjoy great tournament and a wonderful weekend in the Danube city.

WAE will

give a total amount of 6 000 Euro to the winners as follows:

(for each competition: Recurve Men Club and Recurve Women Club)

Prize money for European winners:

1^st place:   Euro 1 500

2^nd place:  Euro 1 000

3^rd place:   Euro    500

Please, find enclosed the necessary documents concerning the registration, organization, and participation in this event.  To register participation, please complete all the necessary forms within the deadlines listed below:

Preliminary Entries	25 July 2022
Final Entries	25 August 2022
Preliminary Hotel Reservation	25 July 2022
50% Hotel Reservation Visa Support	25 July 2022
Transportation	25 August 2022
Final Hotel Reservation & Payment	25 August 2022
Final Payment	25 August 2022
Full refund cancellation deadline*	25 August 2022

*After this deadline, the LOC is allowed to retain all amounts due by the Member Association

Looking forward to welcoming you in Ruse!

Sincerely yours,

Mr. Atanas Temelkov

President of Bulgarian Archery Federation

PRELIMINARY PROGRAM

DAY 0	Thursday 15 September 2022	Arrival of the Club teams Practice field and local transportation available Team Registration
DAY 1	Friday 16 September 2022	Arrival of the Club teams Practice field and local transportation available Team Registration Team Managers Meeting
DAY 2	Saturday 17 September 2022	Qualification round 2 x 36 arrows Pool matches Main Event Pool matches Secondary Tournament
DAY 3	Sunday 18 September 2022	Ranking rounds Medal matches Award Ceremony & Closing

NOTE:

This preliminary program is subject to change according to the number of participants and TV requirements. All changes to the program will be published and informed to all participants in good time.

ACCOMMODATION & GENERAL INFORMATION

The Official Hotel is DUNAV PLAZA HOTEL. The hotel is specially selected by the organization for the event. Hotel allocations will be made on a ‘first come-first serve’ basis. Accommodation rates will offer full board meal menu.

Reservation should be made before 25 July 2022.

To confirm your hotel reservations, a 50% deposit of the total amount should be paid by a bank transfer to the Organizing Committee before 25 July 2022. Reservations received
after this date will be considered only according to availability and the room rate can change.

The room rates:

• are in Euro (€) per room, per night
• including bed, breakfast, lunch, dinner with non-alcoholic drinks on the spot
• including free internet in hotel lobby
• Additional purchases in the hotel bar, café and mini bar is at own expense.*
  *All prices are including city tax.

Booking NON-OFFICIAL hotel:

Participants who may decide to book their accommodation at or with other hotels, i.e. non-official hotels, and not through the Local Organizing Committee (LOC), shall have to pay a TRIPLE entry fee, and the LOC will not be responsible for providing transportation from those hotels to the venue (transport for these teams will be provided only to and from airport& train station). It is not possible to distribute any information at the non-official hotels, also.

DUNAV PLAZA HOTEL

HOTEL	CATEGORY	Single room	Double room	Triple room
DUNAV PLAZA HOTEL	4 ****	120 €	220 €	300 €

ADDITIONAL INFORMATION

ENTRY FEES

Club team:                 200 € per club team

Entry fees include daily local transport to and from the practice field to/from the official
hotel during the qualification, elimination, and finals venues (timetable to be confirmed
on site).

*The Entry fee includes the Local transport during competition days.

TRANSPORTATION

The OC will collect the teams from the two airports. You have to pay the transportation fee as follows:

From BUCHAREST (ROM) airport to Official Hotel – (one way):      60 €/person

From VARNA (BUL) airport to Official Hotel – (one way):                 60 €/person

The last date for the payment of the transportation fee is 25 August 2022.

Between airports and hotel, the organizer will use buses, small buses, vans and cars, what will depend of number of persons scheduled for transportation. Transportation from the airports will start one day before the official practice day and will end the day after the closing day

A daily shuttle service will be available for the tournament days from the Official Hotel to the competition venue and back – free of charge.

VISA

Bulgaria is a member of European Union.

It is your responsibility to establish with your respective foreign office if your team requires a visa for Bulgaria.
For participants who need a formal visa and invitation letter for entry to Bulgaria, will be required to complete the Visa Form by no later than 25 July 2022.

It is the applicants’ responsibility to supply the necessary information, ensuring all details are up to date, correct, and submitted by the deadlines specified.
In addition, all participants that require a visa are kindly requested to supply a copy of their latest/valid passport.

Please ensure your passport is valid for at least six months from the date you enter Bulgaria, or you may not be admitted.

If our help is needed you may contact us immediately.

PAYMENT CONDITIONS
All fees should be paid in full before arrival!
Payment of accommodation and local transportation: a minimum deposit of 50% of the total amount owed should be made when booking by 25 July 2022.
The final outstanding balance shall be transferred before 25 August 2022.
Accommodation cannot be guaranteed after this deadline.

NOTE:

• Please indicate in the reference/notes section the team or reservation name that corresponds to the payment.
• All payments shall be made in EURO only by BANK TRANSFER.
• Bank transfer fees are responsible to the sender.
• Credit cards and Travel checks will not be accepted.

BANK INFORMATION for ACCOMMODATION, TRANSPORTATION, and ENTRY FEES:

BANK: FIRST INVESTMENT BANK
SWIFT CODE: FINVBGSF
IBAN: BG13FINV91501203792590

ADDRESS: 37, Dragan Tsankov Blvd., 1797 Sofia, Bulgaria

NOTE: ALL PAYMENTS SHALL BE MADE IN EURO

Cancellations & Changes

The following conditions will apply:

• cancellation received before the final entry: full refund of the paid deposit
• cancellation received after the final entry: no refunds

All refunds, if any, will be processed after the event.

OC has to be informed about changes in the travel program 72 hours prior arrival. If your arrival is later than your original schedule, the room charges are starting from the original date indicated by the Club.

Training

Training venues will be available starting from 14 September 2022.

For those teams wishing to arrive earlier and practice at a practice field, we would be happy to organize a training camp for everyone who intends to come earlier.

Please announce your arrival at the Training Camp by 25 August 2022.

Weather in RUSE

During this period Ruse is sunny. The temperatures in September are expected to range between 23 and 28 degrees Celsius. The average in the last few years has been 25 degrees Celsius.

Internet
Will be available at the official hotel for free.

There will also be Wi-Fi available for access to results at the venue.

Water

Water will be available at the venue free of charge.

Meals
The lunch is foreseen to be served at the hotel.

Dress regulations
WA & WAE dress regulations do apply.

By signing in the Club team declares that:

• Club team’s Member Association is in good standing
• All competitors and officials are covered in case of illness or accident
• Club team members have signed the WA Anti-Doping Agreement
• All archers of the Club team belong to the same club and are its members at least from 1^st January 2022
• All competitors and officials allow their person, name, pictures, or sport performance to be used for advertising purposes

HEALTH REGULATIONS (COVID-19)

INFORMATION

• Everybody should follow the Government/public health authorities’ measures
  (national and sport-specific regulations) and be aware of the travel restrictions
• For your information, Medical infrastructure/Hospital with proper care will be
  reachable within 15 minutes from the venue, where the COVID-19 test can be
  done

LOC CONTACT

            Email: bfsl@abv.bg

            Mobile phone:   + 359 88 796 3009 – Atanas Temelkov – president (English)

            Mobile phone:   + 359 88 464 0216 – Donka Shopova – secretary general (English)

Web address:  https://ectc2022.archery.bg/

Looking forward to welcoming You to RUSE, Bulgaria!

Final-Budget-Form